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CAMELFORD ASSOCIATION OF RESIDENTS

CONSTITUTION 2005

NAME
The name of the Association shall be:
(C.A.R.) Camelford Association of Residents
 

OBJECTIVES
To encourage the residents of Camelford to act together to benefit the whole community in a democratic manner. To represent effectively the areas interests and to be independent of control by any other body.
 

MEMBERSHIP
All residents aged over 18 with a Camelford postal address, associate membership of residents in outlying areas.
 

RULES
 

1. MANAGEMENT
The operation of the association shall be under the guidance of a committee elected by the members of the Association. The committee will comprise both executive and non executive members.
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2. EXECUTIVE COMMITTEE
2.1. The general management of the Association shall be in the hands of the Executive Committee, and shall be constituted as follows
2.1.1. Chairman
2.1.2. Secretary
2.1.3. Treasurer
2.1.4. Vice Chairman
2.2. The Executive Committee shall be elected by the other members of the Association, each member shall have a single vote for each position available and be given the opportunity to vote by post should they be unable to attend meetings.
2.3. All committee members may put themselves forward for re-election at the Annual General Meeting. Ideally, a member of the Committee should not hold an executive position for more than 3 consecutive years, but they can still remain on the committee as non executive members.
2.4. Ideally there should be more than one nomination for the position of Chairman to allow freedom of voting.
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3. MEETINGS
3.1. Meetings of the Executive Committee shall be held as often as necessary but at least once per annum.
3.2. The Chairman, or in his/her absence a nominee, shall conduct all Executive Committee Meetings. The Chairman shall be responsible for the conduct of the affairs of the Association.
3.3. The Secretary, or designated Minute Secretary, shall keep minutes of all meeting of the Executive Committee.
3.4. The Treasurer shall keep financial records of the Association and shall provide such financial information as may be required for the purpose of the Executive Committee.
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4. FINANCE
4.1. Association Funds
The Treasurer will be responsible for the custody of the Association funds and for ensuring the safe keeping of any surplus not immediately required. Bank accounts shall be in the name of the Association and operated only on the joint signature of two members of the Executive Committee.
4.2. Accounts and Audit
The Treasurer shall be responsible for payment of all Association Expenditure. All payments shall be supported by invoices certified by the Treasurer and countersigned by another member of the Executive Committee. The annual accounts of the Association shall be audited by the appointed Auditors and shall consist of an Income and Expenditure Account and Balance Sheet, together with supporting detailed schedules. The appointed Auditors shall make suitable arrangements for the audit of Association records. The audited accounts shall be presented at the Annual General Meeting.
4.3. Sundry Expenses
Sundry expenses incurred by members of the committee in the execution of their duties can be reclaimed. This includes stationery, computer consumables and telephone calls. Car journeys incurred on Association business will be recompensed at an amount per mile agreed by the Executive Committee. All approved expenses shall be submitted with supporting receipts to the Treasurer.
 

5. SUBSCRIPTIONS
The annual rate of subscription for all members of the Association shall be that laid down from time to time by the Executive Committee, and approved by the members at the Annual General Meeting.
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6. AGM
The Association's affairs shall be administered on an annual basis and the Association year shall be the calendar year. The AGM shall be held as soon as possible after the end of each year and fifteen months shall not elapse without an AGM.
 

7. PROMOTION OF ACTIVITIES
Promotion of opinions of the members, appeal for funds and any other activities shall not be made by sub-committees or individuals in the name of the Association without the express approval of the Committee.
 

8. DISSOLUTION
If members decide to dissolve the association by a majority vote, any assets remaining after payment of outstanding liabilities have been met, shall be donated to Cornwall Air Ambulance.
(Any comments regarding this Constitution should be raised with the Executive Committee in the first instance. No changes will be made without prior discussion with the members.)
 

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