Present: Mayor B. Lush (BL), Dep Mayor J. Pearce (JP), P. Clark (PC), R. Rotchell (RR), P. Lessels (PL), A. Shaw (AS), B. Ireland (BI).

Minutes taken by: Acting Town Clerk R. Hart (RH).

BL opened the meeting at 7.17pm.

AS asked that Item 4(a) ‘Parks for People’ – (membership information and refunds to be made) be moved to the ‘In Committee’ section (when Press & public would be excluded). RH advised leaving this request until the item was reached in tonight’s agenda.

Public Participation – None.

1 - Apologies – S. Morris (SM) working, D. Elliott (DE) holiday, A. Hearnden (AH) illness.

AS proposed acceptance of apologies, seconded by RR, all in favour.

2 – Declaration(s) of Interest – BI re Item 11(b) personal (Note: appears as Item 11(c) in these notes).

3 - Minutes of the meeting held on 18^th September 2007 – (available on CTC website along with ‘In Committee’ minutes). RR prop acceptance, sec by JP, A.I.F.

4 – Items carried forward from previous meetings –

(a) Parks for People – membership information and refunds to be made. AS requested that this go ‘In Committee’ as it is dealing with finances from outside bodies. Sec by JP. PC pointed out that 5 members around the table had stated that they wanted more openness and to continually put items into ‘Committee’ went against their manifesto promise. RH advised that it was at the Council’s discretion to put any finance matter into Committee. JP was unclear what was to be discussed so rather than take a chance he wanted this issue discussed ‘In Committee’. BI said he believed the discussion should continue and only go into Committee if specific figures were to be spoken about. AS believed that once the process had started it would be too late to then move it to Committee. 5 in favour of going to Committee, PC & BI against.

(b) Update on Public Survey references Primary School when it relocates – RH stated that 5 replies had been received so far most of which recommended that a supermarket be considered for the site.

(c) Resin coating paving at entrance to Enfield Park – RH stated that no reply has yet been received.

(d) Review of Standing Orders – Various changes to current Standing Orders were discussed and prop for acceptance by BL, sec by PC – the vote on this must be taken at the next meeting of Council.

(e) Guest to switch on Christmas Lights – RH stated that he had not received a reply from Martin Clunes’ agent. CTC decided to invite Johnny Cowling instead.

(f) 1^st Camelford Scout Group – request for grant towards heating costs – BL prop, sec by RR, that 10% of cost (i.e. £300) to be paid from Section 137, A.I.F.

(g) Quality Council status – c/fwd to next meeting at request of proposer JP.

(h) ‘In-house’ grass-cutting costs – AS recommended that this item too be moved to ‘In Committee’ when Press and public are excluded. PC stated that his figures (previously provided) now needed to show that there would be no increased costs incurred because the hours agreed for the maintenance man (J. Gilbert) had originally stipulated 12 hours for Car Park duties which were now not necessary, therefore those hours could be used for increasing maintenance etc. To go to next Amenities Committee meeting.

(i) Ambulance Service response times – RH stated that he not received a reply as yet.

5 – Answers to Public Participation of 6^th Sept meeting – - None (Note: Should this be 18^th Sept meeting ??)

6 – Questions from Councillors – From PC – (request for details of Barn Dance and funds raised) – PC stated that members should recall that he was concerned at the request for a £500 starter ‘float’ and he now asked how much had been raised by the event. RH replied that £286 was raised so in fact a loss of £216 was incurred. AS stated that those who had attended had enjoyed themselves.

7 - Items requiring a decision –

(a) Flowers around the base of the memorial in Enfield Park – from PL – AS suggested an amendment that would permit flowers to be laid at both venues, sec by PL, 5 in favour, 2 abst.

(b) Smoking outside licensed premises in the town – from RR – withdrawn due to information received.

(c) Consider transfer of Car Park Committee duties to Amenities Committee in fiscal year 2008/9 – PL prop, sec by BI, 6 in favour, 1 abst (BL).

(d) Burrows Guides (held in office) – Councillors to advise townsfolk that guides are available free of charge. Prop by JP, sec by RR, 6 in favour, 1 against.

(e) North Cornwall Crime reduction booklet – PC prop, BL sec that CTC do not advertise due to cost, 6 in favour, 1 abst.

(f) S.T.I.N.C. (Stop Turbines In North Cornwall) – (anti-wind-farm group) – request to site a tent/marquee in Enfield Park on 6^th Oct for a public awareness exercise. Approval prop by PC, sec BL, A.I.F.

8 – Items for information –

(a) Re Town Forum – booklet from P. Sainsbury re ongoing working standards – meeting to be held on 17^th Oct at 7pm re the 10 year plan.

(b) Re the official opening of Broadwood Path – BI suggested that Cllr Bob Ellison be invited to cut the ribbon and that Messrs Broad & Wood be officially invited to attend. PL prop 30^th Oct, sec by PC, 6 in favour, 1 abst.

(c) Re emails from PC regarding monies held by CTC on behalf of the Parks for People organisation. RH stated that Charles Whitehead had provided a list of donors. BL prop that all monies held by CTC be handed back to Mr Whitehead (as head of CDCDT ?) for return to donors, sec by PC, 6 in favour, 1 abst.

(d) Police Authority Liaison – meeting to be held in Bodmin on 8^th Oct.

(e) Report on Dental services in Camelford & Bude – a reply has been received from Adrian Tyas (copy in Clerk’s office) (Note: a copy of the full reply appeared in last issue of the CAR Newsletter and can be viewed on the CAR website www.camres.org.uk/Newsletter/Issue 11).

(f) Complaint to Standards Board by PC against AS – not upheld.

BI then commented on the hearing that had taken place that morning (04/10/07) in which the Standards Board had also not upheld a complaint against him by Mr Finch (the husband of the former Mayor).

9 – Approval of payments – Prop by PL, sec by AS, A.I.F.

10 – Resolutions or recommendations from Councillors – None.

11 – Correspondence –

(a) From E. McCormick – re Deferment & Costs – the dismissal of B Jordan as Town Clerk meant that this letter could be withdrawn.

(b) From E. McCormick – request under Freedom of Information Act for all documentation between Beachcroft (solicitors), Allianz (CTC’s insurers) and CTC concerning the case heard at Truro Court ref Julian Harman –v- Camelford Town Council – RH stated that he had contacted NCDC Legal dept for advice on releasing documentation and was awaiting a reply.

(c) From Clare Ireland – re the reply she had received from CTC regarding her complaint about JP revealing ‘In Committee’ information to members of the public – RH recommended that members discuss their reply to Mrs Ireland ‘In Committee’. Prop PL, sec by RR, 5 in favour, 1 against, 1 abst(BI).

(d) From Vitalise – a grant-aid scheme request for funds (based in Chigwell, Essex) – left on the table.

(e) From Insp Andy Lewis, new Sector Inspector for the area (based in Launceston) requesting a meeting with CTC to introduce himself – RH to offer the opportunity during meeting at end of Nov or start of Dec.

(f) From Mrs Weare of Clovelly – thanking CTC for their prompt reply to her previous letter.

(g) From Julian Harman re summation by Judge Mitchell at the hearing of January 2007. RH recommended that this item be heard ‘In Committee’ because of the legal implications raised (this was approved).

(Break at 8.46pm for Cllrs to study Planning details)

12 – Planning Applications –

(a) Land adjoining Penmelen – for R Biscombe – BI proposed objection on the grounds of lack of adequate access at Greenhills. PC also wanted to object because of industrial use in a residential area. AS sec BI’s prop, A.I.F.

(b) Land at Inns Park – for Wainhomes – Temporary sales cabin and temporary access – PC prop no objection, sec by RR, A.I.F.

(c) As (b) above – temporary access to water pump station – PC prop no objection, sec by BL, A.I.F.

(d) Co-op, High St., - 1 fascia sign, 1 memo board & 3 car park signs (PC declared a personal interest) – No objection prop by AS, sec by BL, A.I.F.

(e) (Not on agenda but raised by AS after consultation with a member of the public) – The old pet shop – no enforcement has taken place re the removal of uPVC and replacement with timber windows – RH to check and report back to Council.

13 – Planning approval notices – available from the Clerk’s office.

14 – Planning refusal notices – available from the Clerk’s office.

15 – Planning applications withdrawn – Mr R Biscombe (earlier application – not the one seen above)

16 – Committee reports –

(a) Finance Committee – JP gave a verbal report (RH stated he had not had time to type up the minutes of this meeting as yet).

(b) Town Forum – next meeting 17^th Oct – AGM.

(c) CDCDT – meeting next Wed possibly.

(d) Youth Club – AGM next Monday.

(e) HERS Scheme – Final meeting due shortly before being wound up.

(f) Mayor’s report – None.

(g) Other reports from outside bodies – None.

(h) Parks for People – AS stated there was nothing to report as this organisation is now defunct. BI asked to see the refusal report (for the Lottery bid) which AS said was unavailable but AS stated that he, or Charles Whitehead, would do their best to have a copy to present to CTC at the next meeting.

(i) Inter-Agency – re Children & families – JP gave a verbal report.

(j) One Cornwall – JP gave a verbal report on his attendance with AS – re the process of moving towards a Unitary authority – the boundary is similar to the old rural district boundary. 3 pilot projects in North Cornwall which J Comber is keen for Camelford to undertake. PC prop contacting neighbouring parishes and Ben Pikey (?) to show CTC’s keen interest, sec by RR, A.I.F.

Notice of Road Closure –

(a) Standards Board News-sheet

(b) NALC – meeting on 21/10/07

(c) DeFRA – re climate change

19 – Items for 16^th October meeting –

(a) From BI – re Parish Plan which was discussed for renewal by Town Forum. AS confirmed that the current plan is under review by the RDA. RH to request a copy from Alan Berry.

(b) From RR – re Enfield Park – what does CTC intend to do now that Parks for People is defunct?

Exempt Information – PC apologised to all present and reiterated his disdain for "secret" meetings before leaving the meeting.

------------------ End of E. McCormick’s notes -------------------------------

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